It is hard to focus on running a business and making a profit if you can’t find half of the things that you are looking for when you need them. A messy business also deters customers because it makes them doubt the proficiency of a place that appears to be more than a little chaotic. Because of this, getting and staying organized is super important. It will make any business run more efficiently, so you can get focus on more important things. It will also increase the trust and satisfaction of all of your customers. Read on for four easy ways to get your business organized.
Save Your Space
Receipts and other papers that are piling up can be scanned and saved onto a hard drive or a cloud server instead. Create computer folders for all of them, so they can be easily found. Add the date and what the paper is for as each file folder’s name. That way, you can quickly find an important document. As an added bonus, scanning files and putting them online preserves them in case of a fire. It also helps to keep all of your receipts handy, which makes doing taxes at the end of the year much easier.
Store Your Stuff
Businesses often have to keep an enormous amount of inventory and extra items, but the excess stuff will quickly overrun a business. A better alternative is to rent storage units from companies like Houston/Webster self-storage. They can be rented for as long as you need them, so there is no worries about having to relocate all of your things. If your inventory should happen to grow, you can always rent out more units. Storage units also come in different sizes, so you only have to pay for the space that you need.
Build Some Cubbyholes
Cubbyholes aren’t just for kids anymore. They work great for adults that need a little space of their own too. Many businesses are implementing them because they give everyone an area where they can hold some of their things until the end of each work day. Set one up for yourself and each of your employees to hold purses, jackets, mail, and staff communication notices. Label each of the cubbyholes with each person’s name and title, so there won’t be any mix-ups in the possessions. If you aren’t able to build a custom-made set of cubbyholes, don’t worry. Many office supply stores sell ready-made kits for them.
Tidy Your Electronics
Wireless communication doesn’t stop with cell phones. There are many electronic devices that don’t need cords. Try to use as many of them as you can to avoid having a tangled up mess from all of the cords. For instance, all of your computers can connect wirelessly to one main wireless printer. Or all of your employees can use laptops that connect wirelessly to a network. The smaller the devices that are used, the more space that will be available for other things, so always choose the slimmest electronics.
These are just a few of the ways that you can keep your office a lot more tidy and organized. Try to implement as many of them as you can right away. And remember, it helps if everyone in the business works together at keeping the building clean. So try to have all of your employees pitch in with the cleaning on a daily basis. This can be done by creating a chore sheet that everyone has to complete before they leave for the day. Or, you can simply have each person be responsible for the upkeep of their work area.